Vendor Relations Specialist

Job Description
Located in Irvine, CA, is the foremost internet resource exclusively focused on empowering the senior community. Our full-service website is a one-stop-shop for seniors and their families. Our sole focus is on the senior community and their specialized needs. We have earned our stellar reputation over the past 19 years by consistently providing quality content, being a trusted supplier and delivering personalized customer service. is passionate about helping seniors age well while also living the life they have earned and deserve!
We're looking for an individual with a strong work ethic and leadership ability and can grow in a fast-paced business as your aptitude and passion grow along with our company. Your ability to set priorities and meet deadlines is essential to your success and that of the company. You should always be ready to lend a helping hand and easily share in a positive, supportive nature with those around you.
Position Title: Vendor Relations Specialist

Job requirements and qualifications
Essential Duties and Responsibilities

• Create Purchase Orders for Small Orders into Our Inventory Management System
• Enter Purchase Orders in Suppliers Systems
• Enter Tracking Numbers Provided by Suppliers
• Research Missing Tracking Numbers from Suppliers
• Reconcile invoices
• Ensure credits are given on account
• Review Fed Ex for oversized items charged
• Submit and track claims from Fedex, UPS, USPS and Ontrac
• Set Up New Suppliers in Our Inventory Management System
• Send Resellers Permits for all Suppliers
• Review Invoices for errors

• 1-3 years of Accounting or AR/ AP or Customer Service Experience
• High school diploma required; Bachelor’s Degree Accounting or Finance - nice to have
• Enrollment and /or completion of any further education is preferred
• Ability to analyze data and provide insights from data
• Ability to think critically and excellent problem-solving skills
• Team player • Excellent time-management skills
• Excellent writing and editing skills
• Great interpersonal and communication skills
• Demonstrates professionalism with suppliers and clients
• Demonstrates integrity
• Strong attention to detail to ensure the highest accuracy
• Strong background with QuickBooks
• Experience with Inventory Management Software
• ShipStation software knowledge helpful
• FedEx, UPS, USPS and Ontrac knowledge software helpful
• Ability to multi-task and work in a fast-paced environment under tight deadlines

Other requirements
• Must be 21 years of age
• Maintain a valid CA Driver’s License
• Must be able to read, write, and speak fluent English
• Basic math skills required
• Competitive compensation plan
• Fun, flexible and casual work environment with amazing people
• Paid holidays
Job Type: Full-time

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